---
title: Events Email Templates
description: "**Role:** Administrator **Objective:** Create, manage, test, and reuse email templates used by Events and Webinars. ## 1. Email Templates Main Page Open **Email Templates** to review the templates available for event communications. ![](https://www.tidwit.com/wp-content/uploads/2024/02/image-46-1024x286.png) - **Filters:** Switch between View Unarchived and View Archived. - **Search:** Find templates…"
url: "https://www.tidwit.com/en/documentation/events/create-events-and-webinars/"
updated: "2026-09-11"
category: Administrator Manuals / Events
---

# Events Email Templates

**Role:** Administrator

**Objective:** Create, manage, test, and reuse email templates used by Events and Webinars.

## 1. Email Templates Main Page

Open **Email Templates** to review the templates available for event communications.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-46-1024x286.png)

- **Filters:** Switch between View Unarchived and View Archived.
- **Search:** Find templates by name.
- **Name:** Template name.
- **Comments:** Internal description or purpose.
- **Shared:** Indicates whether the template is shared.
- **Status:** Displays Active or Inactive.
- **Emails Sent:** Shows the number of emails sent using the template.

## 2. Create a New Email Template

Click **Add → Create New Email Template**.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-47.png)

## 3. Import and Export Templates

Open the main three-dots menu to access template import and export utilities.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-49.png)

- **Import:** Import a supported email-template file.
- **Export:** Export email templates for reuse or backup.

## 4. Manage an Existing Template

Open the three-dots menu at the end of a template row.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-50.png)

- **Edit:** Modify the template.
- **Archive:** Move the template to the archive.
- **Delete:** Permanently remove the template.
- **Send Test Email:** Send a test message.
- **Duplicate:** Create a copy of the template.
- **View Variable Tags:** Review the supported dynamic fields.
- **Export:** Export the selected template.

## 5. Basic Information

Use the **Basic Information** tab to define the template identity and purpose.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-48-1024x376.png)

- **Name:** Enter the template name.
- **Type:** Select the event email type. The available purpose and associated values depend on the selected type.
- **Comments:** Add internal notes when useful.
- **Used By:** Review every event or item currently using the template.

**Shared-template impact:** Saving changes updates every item listed under **Used By**. To modify the template for only one event, duplicate it and assign the copy to that event.

## 6. Template Designer

Open the **Template** tab to configure the subject and design the message.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-51-1024x429.png)

- **Subject:** Enter the email subject line.
- **View Variable Tags:** Open dynamic fields available for personalization.
- **Send Test Email:** Validate the template before using it.
- **Desktop / Mobile:** Preview the message on different device sizes.
- **Content:** Add blocks such as Image, Button, Divider, Social, Icons, and Text.
- **Rows:** Structure the email layout.
- **Settings:** Configure template-level design properties.
- **SAVE:** Save the email design.

## 7. Variable Tags

Click **View Variable Tags** to review the placeholders supported by the selected email-template type.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-52-1024x753.png)

- `{Item.Name}` — Item Name
- `{Item.RegistrationUrl}` — Registration URL
- `{Item.StartDate}` — Start Date
- `{Item.Thumbnail}` — Event Thumbnail
- `{Links.UnsubscribeUrl}` — Unsubscribe link
- `{User.FirstName}` — User First Name
- `{User.FullName}` — User Full Name
- `{User.LastName}` — User Last Name

Use the copy button beside a tag, then paste the tag into the applicable subject or email content.

**Template recommendation:** Send a test email after changing layout, links, or variable tags. Verify the final message on both desktop and mobile before assigning it to a published event.