{"id":11056,"date":"2024-02-14T03:48:20","date_gmt":"2024-02-14T08:48:20","guid":{"rendered":"https:\/\/www.tidwit.com\/?post_type=docs&p=11056"},"modified":"2026-09-10T21:09:03","modified_gmt":"2026-09-11T02:09:03","password":"","slug":"create-events-and-webinars","status":"publish","type":"docs","link":"https:\/\/www.tidwit.com\/en\/documentation\/events\/create-events-and-webinars\/","title":{"rendered":"Events Email Templates"},"content":{"rendered":"\n

Role:<\/strong> Administrator<\/p>\n\n\n\n

Objective:<\/strong> Create, manage, test, and reuse email templates used by Events and Webinars.<\/p>\n\n\n\n

1. Email Templates Main Page<\/h2>\n\n\n\n

Open Email Templates<\/strong> to review the templates available for event communications.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n
    \n
  • Filters:<\/strong>\u00a0Switch between View Unarchived and View Archived.<\/li>\n\n\n\n
  • Search:<\/strong>\u00a0Find templates by name.<\/li>\n\n\n\n
  • Name:<\/strong>\u00a0Template name.<\/li>\n\n\n\n
  • Comments:<\/strong>\u00a0Internal description or purpose.<\/li>\n\n\n\n
  • Shared:<\/strong>\u00a0Indicates whether the template is shared.<\/li>\n\n\n\n
  • Status:<\/strong>\u00a0Displays Active or Inactive.<\/li>\n\n\n\n
  • Emails Sent:<\/strong>\u00a0Shows the number of emails sent using the template.<\/li>\n<\/ul>\n\n\n\n

    2. Create a New Email Template<\/h2>\n\n\n\n

    Click Add \u2192 Create New Email Template<\/strong>.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    3. Import and Export Templates<\/h2>\n\n\n\n

    Open the main three-dots menu to access template import and export utilities.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n
      \n
    • Import:<\/strong>\u00a0Import a supported email-template file.<\/li>\n\n\n\n
    • Export:<\/strong>\u00a0Export email templates for reuse or backup.<\/li>\n<\/ul>\n\n\n\n

      4. Manage an Existing Template<\/h2>\n\n\n\n

      Open the three-dots menu at the end of a template row.<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n
        \n
      • Edit:<\/strong>\u00a0Modify the template.<\/li>\n\n\n\n
      • Archive:<\/strong>\u00a0Move the template to the archive.<\/li>\n\n\n\n
      • Delete:<\/strong>\u00a0Permanently remove the template.<\/li>\n\n\n\n
      • Send Test Email:<\/strong>\u00a0Send a test message.<\/li>\n\n\n\n
      • Duplicate:<\/strong>\u00a0Create a copy of the template.<\/li>\n\n\n\n
      • View Variable Tags:<\/strong>\u00a0Review the supported dynamic fields.<\/li>\n\n\n\n
      • Export:<\/strong>\u00a0Export the selected template.<\/li>\n<\/ul>\n\n\n\n

        5. Basic Information<\/h2>\n\n\n\n

        Use the Basic Information<\/strong> tab to define the template identity and purpose.<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n
          \n
        • Name:<\/strong>\u00a0Enter the template name.<\/li>\n\n\n\n
        • Type:<\/strong>\u00a0Select the event email type. The available purpose and associated values depend on the selected type.<\/li>\n\n\n\n
        • Comments:<\/strong>\u00a0Add internal notes when useful.<\/li>\n\n\n\n
        • Used By:<\/strong>\u00a0Review every event or item currently using the template.<\/li>\n<\/ul>\n\n\n\n

          Shared-template impact:<\/strong> Saving changes updates every item listed under Used By<\/strong>. To modify the template for only one event, duplicate it and assign the copy to that event.<\/p>\n\n\n\n

          6. Template Designer<\/h2>\n\n\n\n

          Open the Template<\/strong> tab to configure the subject and design the message.<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n
            \n
          • Subject:<\/strong>\u00a0Enter the email subject line.<\/li>\n\n\n\n
          • View Variable Tags:<\/strong>\u00a0Open dynamic fields available for personalization.<\/li>\n\n\n\n
          • Send Test Email:<\/strong>\u00a0Validate the template before using it.<\/li>\n\n\n\n
          • Desktop \/ Mobile:<\/strong>\u00a0Preview the message on different device sizes.<\/li>\n\n\n\n
          • Content:<\/strong>\u00a0Add blocks such as Image, Button, Divider, Social, Icons, and Text.<\/li>\n\n\n\n
          • Rows:<\/strong>\u00a0Structure the email layout.<\/li>\n\n\n\n
          • Settings:<\/strong>\u00a0Configure template-level design properties.<\/li>\n\n\n\n
          • SAVE:<\/strong>\u00a0Save the email design.<\/li>\n<\/ul>\n\n\n\n

            7. Variable Tags<\/h2>\n\n\n\n

            Click View Variable Tags<\/strong> to review the placeholders supported by the selected email-template type.<\/p>\n\n\n\n

            \"\"<\/figure>\n\n\n\n
              \n
            • {Item.Name}<\/code>\u00a0\u2014 Item Name<\/li>\n\n\n\n
            • {Item.RegistrationUrl}<\/code>\u00a0\u2014 Registration URL<\/li>\n\n\n\n
            • {Item.StartDate}<\/code>\u00a0\u2014 Start Date<\/li>\n\n\n\n
            • {Item.Thumbnail}<\/code>\u00a0\u2014 Event Thumbnail<\/li>\n\n\n\n
            • {Links.UnsubscribeUrl}<\/code>\u00a0\u2014 Unsubscribe link<\/li>\n\n\n\n
            • {User.FirstName}<\/code>\u00a0\u2014 User First Name<\/li>\n\n\n\n
            • {User.FullName}<\/code>\u00a0\u2014 User Full Name<\/li>\n\n\n\n
            • {User.LastName}<\/code>\u00a0\u2014 User Last Name<\/li>\n<\/ul>\n\n\n\n

              Use the copy button beside a tag, then paste the tag into the applicable subject or email content.<\/p>\n\n\n\n

              Template recommendation:<\/strong> Send a test email after changing layout, links, or variable tags. Verify the final message on both desktop and mobile before assigning it to a published event.<\/p>\n","protected":false},"excerpt":{"rendered":"

              Role: Administrator Objective: Create, manage, test, and reuse email templates used by Events and Webinars. 1. Email Templates Main Page Open Email Templates to review the templates available for event communications. 2. Create a New Email Template Click Add \u2192 Create New Email Template. 3. Import and Export Templates Open the main three-dots menu to access template import and export […]<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"nf_dc_page":"","footnotes":""},"doc_category":[73],"doc_tag":[],"class_list":["post-11056","docs","type-docs","status-publish","hentry","doc_category-events"],"year_month":"2026-10","word_count":440,"total_views":"836","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Diego Carmona","author_nicename":"dcarmona","author_url":"https:\/\/www.tidwit.com\/en\/author\/dcarmona\/"},"doc_category_info":[{"term_name":"Events","term_url":"https:\/\/www.tidwit.com\/en\/documentation\/events\/"}],"doc_tag_info":[],"yoast_head":"\nEvents Email Templates - TIDWIT<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tidwit.com\/en\/documentation\/events\/create-events-and-webinars\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Events Email Templates\" \/>\n<meta property=\"og:description\" content=\"Role: Administrator Objective: Create, manage, test, and reuse email templates used by Events and Webinars. 1. 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