{"id":11092,"date":"2024-02-14T03:48:55","date_gmt":"2024-02-14T08:48:55","guid":{"rendered":"https:\/\/www.tidwit.com\/?post_type=docs&p=11092"},"modified":"2026-09-10T21:06:27","modified_gmt":"2026-09-11T02:06:27","password":"","slug":"manage-events-and-webinars","status":"publish","type":"docs","link":"https:\/\/www.tidwit.com\/en\/documentation\/events\/manage-events-and-webinars\/","title":{"rendered":"Manage Events and Webinars"},"content":{"rendered":"\n

Role:<\/strong> Administrator<\/p>\n\n\n\n

Objective:<\/strong> Create, configure, publish, and manage Events and Webinars in the TIDWIT Ecosystem.<\/p>\n\n\n\n

1. Events Main Page<\/h2>\n\n\n\n

Open Events<\/strong> to review all events available in the current node. The table displays the event name, status, creator, start date, end date, and visibility.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Search and Filters<\/h3>\n\n\n\n

Use Search<\/strong> to locate an event by name. Click Filters<\/strong> to refine the list.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n
\"\"<\/figure>\n\n\n\n
    \n
  • Date Range:<\/strong>\u00a0Set From and To dates.<\/li>\n\n\n\n
  • Publisher:<\/strong>\u00a0Filter by publisher.<\/li>\n\n\n\n
  • Status:<\/strong>\u00a0Select Published, Unpublished, Expired, Scheduled For Publishing, or Archived.<\/li>\n\n\n\n
  • Language:<\/strong>\u00a0Filter by event language.<\/li>\n\n\n\n
  • Event Type:<\/strong>\u00a0Select Online Event or Webinar.<\/li>\n\n\n\n
  • Visibility:<\/strong>\u00a0Select Hidden or Visible.<\/li>\n\n\n\n
  • Clear:<\/strong>\u00a0Remove the current filter selections.<\/li>\n<\/ul>\n\n\n\n

    Add Menu<\/h3>\n\n\n\n

    Click Add<\/strong> to access event creation and event-management utilities.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n
      \n
    • New Event:<\/strong>\u00a0Create a new event or webinar.<\/li>\n\n\n\n
    • Conferencing Systems:<\/strong>\u00a0Configure conferencing platforms used by Webinar events.<\/li>\n\n\n\n
    • Import Events:<\/strong>\u00a0Create events in bulk from an Excel or CSV file.<\/li>\n<\/ul>\n\n\n\n

      Additional Main Page Views<\/h3>\n\n\n\n

      Open the three-dots menu beside Add<\/strong> to access archived events or the calendar.<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n
        \n
      • View Archived:<\/strong>\u00a0Open archived events.<\/li>\n\n\n\n
      • Calendar View:<\/strong>\u00a0Review scheduled events in a calendar layout.<\/li>\n<\/ul>\n\n\n\n

        Event Row Actions<\/h3>\n\n\n\n

        Click the three-dots menu at the end of an event row to manage that event.<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n
          \n
        • Edit:<\/strong>\u00a0Open the event configuration.<\/li>\n\n\n\n
        • Delegate User(s):<\/strong>\u00a0Grant another node user management or reporting access.<\/li>\n\n\n\n
        • Preview:<\/strong>\u00a0Preview the event page.<\/li>\n\n\n\n
        • Reminder Settings:<\/strong>\u00a0Configure event reminders.<\/li>\n\n\n\n
        • Registered Users:<\/strong>\u00a0Review registered participants.<\/li>\n\n\n\n
        • Event URL:<\/strong>\u00a0Access the event link.<\/li>\n\n\n\n
        • Activity Report:<\/strong>\u00a0Open the event reporting dashboard.<\/li>\n<\/ul>\n\n\n\n

          2. Conferencing Systems<\/h2>\n\n\n\n

          Configure conferencing systems before creating Webinar events that depend on an integrated conferencing platform.<\/p>\n\n\n\n

          From the Events main page, click Add \u00e2\u2020\u2019 Conferencing Systems<\/strong>.<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n

          The modal lists the systems already configured. Review the Name<\/strong> and Type<\/strong>. Use the remove icon when a system should no longer be available.<\/p>\n\n\n\n

          Click Add Conferencing System<\/strong> to create another integration.<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n
            \n
          • Name:<\/strong>\u00a0Enter a recognizable name for the conferencing system.<\/li>\n\n\n\n
          • Type:<\/strong>\u00a0Select the conferencing platform type.<\/li>\n\n\n\n
          • Save:<\/strong>\u00a0Save the conferencing system so it becomes available during Webinar configuration.<\/li>\n<\/ul>\n\n\n\n

            Webinar prerequisite:<\/strong> Create the required conferencing system before<\/strong> configuring a Webinar. When Event Type = Webinar<\/strong>, select the previously configured conferencing system.<\/p>\n\n\n\n

            3. Import Events<\/h2>\n\n\n\n

            Use Add \u00e2\u2020\u2019 Import Events<\/strong> to create multiple events from a file.<\/p>\n\n\n\n

            \"\"<\/figure>\n\n\n\n
              \n
            • Download Import Template:<\/strong>\u00a0Download the supported import structure.<\/li>\n\n\n\n
            • Choose file:<\/strong>\u00a0Select an Excel or CSV file from your computer.<\/li>\n\n\n\n
            • Drag and Drop:<\/strong>\u00a0Drop the file directly into the upload area.<\/li>\n\n\n\n
            • Imported status:<\/strong>\u00a0Imported events are created as Draft and should be reviewed before publishing.<\/li>\n<\/ul>\n\n\n\n

              4. Calendar View<\/h2>\n\n\n\n

              Open the main three-dots menu and select Calendar View<\/strong> to review the event schedule chronologically.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n
                \n
              • Today:<\/strong>\u00a0Return to the current date.<\/li>\n\n\n\n
              • Previous \/ Next:<\/strong>\u00a0Move backward or forward through the calendar.<\/li>\n\n\n\n
              • Date header:<\/strong>\u00a0Review the active month and year.<\/li>\n\n\n\n
              • Time Zone:<\/strong>\u00a0Confirm the time zone used by the displayed schedule.<\/li>\n\n\n\n
              • View selector:<\/strong>\u00a0Change the calendar timeframe when another view is available.<\/li>\n\n\n\n
              • Search:<\/strong>\u00a0Locate scheduled events.<\/li>\n<\/ul>\n\n\n\n

                Scheduling recommendation:<\/strong> Confirm the displayed time zone before validating event times, especially for multi-country audiences.<\/p>\n\n\n\n

                5. Create a New Event<\/h2>\n\n\n\n

                Click Add \u00e2\u2020\u2019 New Event<\/strong>. Complete the configuration through the Details<\/strong>, Event Options<\/strong>, Audience<\/strong>, and Target Nodes<\/strong> tabs.<\/p>\n\n\n\n

                Details \u00e2\u20ac\u201d Thumbnail and Visibility<\/h3>\n\n\n\n

                Upload a thumbnail by dragging a file into the upload area or clicking Choose file<\/strong>. Use the visibility toggle to determine whether the published event is visible to end users.<\/p>\n\n\n\n

                \"\"<\/figure>\n\n\n\n

                Details \u00e2\u20ac\u201d Event Information<\/h3>\n\n\n\n
                \"\"<\/figure>\n\n\n\n
                  \n
                • Name:<\/strong>\u00a0Enter the event title.<\/li>\n\n\n\n
                • Event Type:<\/strong>\u00a0Select Online Event or Webinar.<\/li>\n\n\n\n
                • Start Date \/ End Date:<\/strong>\u00a0Define the event schedule.<\/li>\n\n\n\n
                • Duration:<\/strong>\u00a0Review the calculated duration.<\/li>\n\n\n\n
                • Publish Date:<\/strong>\u00a0Define when the event becomes available.<\/li>\n\n\n\n
                • Retirement Date:<\/strong>\u00a0Optionally define when the event should retire.<\/li>\n\n\n\n
                • Language:<\/strong>\u00a0Select the event language.<\/li>\n\n\n\n
                • Publisher:<\/strong>\u00a0Select the publisher.<\/li>\n\n\n\n
                • Description:<\/strong>\u00a0Add the event description.<\/li>\n<\/ul>\n\n\n\n

                  Event Type behavior:<\/strong> If Online Event<\/strong> is selected, the platform requires an External URL<\/strong>. If Webinar<\/strong> is selected, choose a Conferencing System<\/strong> that was configured previously.<\/p>\n\n\n\n

                  Event Email Templates<\/h3>\n\n\n\n

                  Select the templates that control registration confirmation and reminder communications.<\/p>\n\n\n\n

                  \"\"<\/figure>\n\n\n\n
                    \n
                  • Registration Confirmation Email Template:<\/strong>\u00a0Used after registration.<\/li>\n\n\n\n
                  • Event Reminder email template:<\/strong>\u00a0Used before the event.<\/li>\n<\/ul>\n\n\n\n

                    6. Event Options<\/h2>\n\n\n\n

                    Open Event Options<\/strong> to configure access, recording, and post-event behavior.<\/p>\n\n\n\n

                    \"\"<\/figure>\n\n\n\n
                      \n
                    • Only invited users can register and attend the event:<\/strong>\u00a0Restrict access to officially invited users.<\/li>\n\n\n\n
                    • Event Recording:<\/strong>\u00a0Make a recording available after the event expires.<\/li>\n\n\n\n
                    • All Eligible Users \/ Registered Users Only:<\/strong>\u00a0Define who can access the recording.<\/li>\n\n\n\n
                    • Recording URL:<\/strong>\u00a0Enter the recording URL when it differs from the live-event URL.<\/li>\n\n\n\n
                    • Post-Event Survey:<\/strong>\u00a0Enable the survey option when attendees should receive a follow-up survey.<\/li>\n<\/ul>\n\n\n\n

                      7. Audience<\/h2>\n\n\n\n

                      Open Audience<\/strong> to select the registration mode and define who should receive the event.<\/p>\n\n\n\n

                      \"\"<\/figure>\n\n\n\n

                      Registration Mode<\/h3>\n\n\n\n
                        \n
                      • Pre-Registration:<\/strong>\u00a0Invited users are automatically registered.<\/li>\n\n\n\n
                      • Manual registration:<\/strong>\u00a0Invited users receive an invitation and must complete registration themselves. Select the invitation email template when this mode is used.<\/li>\n<\/ul>\n\n\n\n

                        Target Audience<\/h3>\n\n\n\n

                        Click Add Audience<\/strong>, then choose the eligible user scope.<\/p>\n\n\n\n

                        \"\"<\/figure>\n\n\n\n
                          \n
                        • All Users Eligible:<\/strong>\u00a0Include all eligible users.<\/li>\n\n\n\n
                        • Only specific user(s) are eligible:<\/strong>\u00a0Select individual users.<\/li>\n\n\n\n
                        • Only specific user(s) group(s) are eligible:<\/strong>\u00a0Select specific user groups.<\/li>\n<\/ul>\n\n\n\n

                          Eligibility Conditions<\/h3>\n\n\n\n

                          Add an eligibility condition when the audience must meet an additional requirement.<\/p>\n\n\n\n

                          \"\"<\/figure>\n\n\n\n
                            \n
                          • Enrolled in Learning Path<\/li>\n\n\n\n
                          • Completed Learning Path<\/li>\n\n\n\n
                          • Started Content Item<\/li>\n\n\n\n
                          • Completed Content Item<\/li>\n\n\n\n
                          • Passed Assessment<\/li>\n\n\n\n
                          • Failed Assessment<\/li>\n\n\n\n
                          • Passed Assignment<\/li>\n\n\n\n
                          • Submitted Form\/Survey<\/li>\n\n\n\n
                          • Registered Event<\/li>\n\n\n\n
                          • Attended Event<\/li>\n\n\n\n
                          • Earned Badge<\/li>\n\n\n\n
                          • Registration Field Value<\/li>\n\n\n\n
                          • Non-Engaged Users<\/li>\n<\/ul>\n\n\n\n

                            When the selected condition requires an asset, choose the applicable item in Eligible Asset(s)<\/strong>.<\/p>\n\n\n\n

                            \"\"<\/figure>\n\n\n\n

                            After saving, verify the target users or groups, eligibility conditions, calculated recipients, and available actions.<\/p>\n\n\n\n

                            \"\"<\/figure>\n\n\n\n

                            8. Target Nodes<\/h2>\n\n\n\n

                            Open Target Nodes<\/strong> to distribute the event to connected ecosystem nodes.<\/p>\n\n\n\n

                            \"\"<\/figure>\n\n\n\n

                            Select each node that should receive the event. Remove a node with the \u00c3\u2014<\/strong> icon when necessary.<\/p>\n\n\n\n

                            9. Save and Publish<\/h2>\n\n\n\n

                            Review every tab before finalizing the event. Click Save<\/strong> to preserve changes. Click Publish<\/strong> when the event is ready for users.<\/p>\n\n\n\n

                            \"\"<\/figure>\n\n\n\n

                            Final review:<\/strong> Verify event type, External URL or Conferencing System, schedule, publish date, visibility, email templates, registration mode, audience, eligibility conditions, and target nodes before publishing.<\/p>\n","protected":false},"excerpt":{"rendered":"

                            Role: Administrator Objective: Create, configure, publish, and manage Events and Webinars in the TIDWIT Ecosystem. 1. Events Main Page Open Events to review all events available in the current node. The table displays the event name, status, creator, start date, end date, and visibility. Search and Filters Use Search to locate an event by name. Click Filters to refine the list. Add Menu […]<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"nf_dc_page":"","footnotes":""},"doc_category":[73],"doc_tag":[],"class_list":["post-11092","docs","type-docs","status-publish","hentry","doc_category-events"],"year_month":"2026-10","word_count":1020,"total_views":"908","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Diego Carmona","author_nicename":"dcarmona","author_url":"https:\/\/www.tidwit.com\/en\/author\/dcarmona\/"},"doc_category_info":[{"term_name":"Events","term_url":"https:\/\/www.tidwit.com\/en\/documentation\/events\/"}],"doc_tag_info":[],"yoast_head":"\nManage Events and Webinars - TIDWIT<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tidwit.com\/en\/documentation\/events\/manage-events-and-webinars\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Manage Events and Webinars\" \/>\n<meta property=\"og:description\" content=\"Role: Administrator Objective: Create, configure, publish, and manage Events and Webinars in the TIDWIT Ecosystem. 1. 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