---
title: Manage Events and Webinars
description: "**Role:** Administrator **Objective:** Create, configure, publish, and manage Events and Webinars in the TIDWIT Ecosystem. ## 1. Events Main Page Open **Events** to review all events available in the current node. The table displays the event name, status, creator, start date, end date, and…"
url: "https://www.tidwit.com/es/documentacion/events/manage-events-and-webinars/"
updated: "2026-09-11"
category: Administrator Manuals / Events
---

# Manage Events and Webinars

**Role:** Administrator

**Objective:** Create, configure, publish, and manage Events and Webinars in the TIDWIT Ecosystem.

## 1. Events Main Page

Open **Events** to review all events available in the current node. The table displays the event name, status, creator, start date, end date, and visibility.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-26-1024x245.png)

### Search and Filters

Use **Search** to locate an event by name. Click **Filters** to refine the list.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-27.png)

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-26-2.png)

- **Date Range:** Set From and To dates.
- **Publisher:** Filter by publisher.
- **Status:** Select Published, Unpublished, Expired, Scheduled For Publishing, or Archived.
- **Language:** Filter by event language.
- **Event Type:** Select Online Event or Webinar.
- **Visibility:** Select Hidden or Visible.
- **Clear:** Remove the current filter selections.

### Add Menu

Click **Add** to access event creation and event-management utilities.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-28.png)

- **New Event:** Create a new event or webinar.
- **Conferencing Systems:** Configure conferencing platforms used by Webinar events.
- **Import Events:** Create events in bulk from an Excel or CSV file.

### Additional Main Page Views

Open the three-dots menu beside **Add** to access archived events or the calendar.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-29.png)

- **View Archived:** Open archived events.
- **Calendar View:** Review scheduled events in a calendar layout.

### Event Row Actions

Click the three-dots menu at the end of an event row to manage that event.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-31-1024x341.png)

- **Edit:** Open the event configuration.
- **Delegate User(s):** Grant another node user management or reporting access.
- **Preview:** Preview the event page.
- **Reminder Settings:** Configure event reminders.
- **Registered Users:** Review registered participants.
- **Event URL:** Access the event link.
- **Activity Report:** Open the event reporting dashboard.

## 2. Conferencing Systems

Configure conferencing systems before creating Webinar events that depend on an integrated conferencing platform.

From the Events main page, click **Add → Conferencing Systems**.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-30.png)

The modal lists the systems already configured. Review the **Name** and **Type**. Use the remove icon when a system should no longer be available.

Click **Add Conferencing System** to create another integration.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-32-1024x398.png)

- **Name:** Enter a recognizable name for the conferencing system.
- **Type:** Select the conferencing platform type.
- **Save:** Save the conferencing system so it becomes available during Webinar configuration.

**Webinar prerequisite:** Create the required conferencing system **before** configuring a Webinar. When **Event Type = Webinar**, select the previously configured conferencing system.

## 3. Import Events

Use **Add → Import Events** to create multiple events from a file.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-33-1024x416.png)

- **Download Import Template:** Download the supported import structure.
- **Choose file:** Select an Excel or CSV file from your computer.
- **Drag and Drop:** Drop the file directly into the upload area.
- **Imported status:** Imported events are created as Draft and should be reviewed before publishing.

## 4. Calendar View

Open the main three-dots menu and select **Calendar View** to review the event schedule chronologically.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-34-1024x325.png)

- **Today:** Return to the current date.
- **Previous / Next:** Move backward or forward through the calendar.
- **Date header:** Review the active month and year.
- **Time Zone:** Confirm the time zone used by the displayed schedule.
- **View selector:** Change the calendar timeframe when another view is available.
- **Search:** Locate scheduled events.

**Scheduling recommendation:** Confirm the displayed time zone before validating event times, especially for multi-country audiences.

## 5. Create a New Event

Click **Add → New Event**. Complete the configuration through the **Details**, **Event Options**, **Audience**, and **Target Nodes** tabs.

### Details — Thumbnail and Visibility

Upload a thumbnail by dragging a file into the upload area or clicking **Choose file**. Use the visibility toggle to determine whether the published event is visible to end users.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-35.png)

### Details — Event Information

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-37-1024x406.png)

- **Name:** Enter the event title.
- **Event Type:** Select Online Event or Webinar.
- **Start Date / End Date:** Define the event schedule.
- **Duration:** Review the calculated duration.
- **Publish Date:** Define when the event becomes available.
- **Retirement Date:** Optionally define when the event should retire.
- **Language:** Select the event language.
- **Publisher:** Select the publisher.
- **Description:** Add the event description.

**Event Type behavior:** If **Online Event** is selected, the platform requires an **External URL**. If **Webinar** is selected, choose a **Conferencing System** that was configured previously.

### Event Email Templates

Select the templates that control registration confirmation and reminder communications.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-36-1024x105.png)

- **Registration Confirmation Email Template:** Used after registration.
- **Event Reminder email template:** Used before the event.

## 6. Event Options

Open **Event Options** to configure access, recording, and post-event behavior.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-38-1024x367.png)

- **Only invited users can register and attend the event:** Restrict access to officially invited users.
- **Event Recording:** Make a recording available after the event expires.
- **All Eligible Users / Registered Users Only:** Define who can access the recording.
- **Recording URL:** Enter the recording URL when it differs from the live-event URL.
- **Post-Event Survey:** Enable the survey option when attendees should receive a follow-up survey.

## 7. Audience

Open **Audience** to select the registration mode and define who should receive the event.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-39-1024x356.png)

### Registration Mode

- **Pre-Registration:** Invited users are automatically registered.
- **Manual registration:** Invited users receive an invitation and must complete registration themselves. Select the invitation email template when this mode is used.

### Target Audience

Click **Add Audience**, then choose the eligible user scope.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-40-1024x250.png)

- **All Users Eligible:** Include all eligible users.
- **Only specific user(s) are eligible:** Select individual users.
- **Only specific user(s) group(s) are eligible:** Select specific user groups.

### Eligibility Conditions

Add an eligibility condition when the audience must meet an additional requirement.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-41-1024x542.png)

- Enrolled in Learning Path
- Completed Learning Path
- Started Content Item
- Completed Content Item
- Passed Assessment
- Failed Assessment
- Passed Assignment
- Submitted Form/Survey
- Registered Event
- Attended Event
- Earned Badge
- Registration Field Value
- Non-Engaged Users

When the selected condition requires an asset, choose the applicable item in **Eligible Asset(s)**.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-42.png)

After saving, verify the target users or groups, eligibility conditions, calculated recipients, and available actions.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-43-1024x175.png)

## 8. Target Nodes

Open **Target Nodes** to distribute the event to connected ecosystem nodes.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-45.png)

Select each node that should receive the event. Remove a node with the **×** icon when necessary.

## 9. Save and Publish

Review every tab before finalizing the event. Click **Save** to preserve changes. Click **Publish** when the event is ready for users.

![](https://www.tidwit.com/wp-content/uploads/2024/02/image-44.png)

**Final review:** Verify event type, External URL or Conferencing System, schedule, publish date, visibility, email templates, registration mode, audience, eligibility conditions, and target nodes before publishing.