Ecosystem License Management App

The TIDWIT Ecosystem License Management Application (ELM) enables a highly targeted allocation of access rights to specific licenses of content or courseware being consumed within your ecosystem

Benefits at a glance

Content Libraries in the ecosystem can be granted access based on named users or based on “first come first served” users
Eligible users will be able to access the content
Non-eligible users will be denied access to the content, with custom messages or prompts
Ecosystem License Management reports offer a summary of granted and denied access
License assignment workflows can help provide access to users who currently do not have it

Challenge

Managing access to licensed content and courseware within an organization and its wider ecosystem poses significant challenges. Organizations find it difficult to know which users are accessing which partner portal, which content is being consumed, and whether the purchased licenses are being utilized fully or partially. Let us take for instance, the scenario of an organization, where many employees need licensed access to external partner content. The acquisition of these licenses and their provisioning is often manual, with each user needing to be given their credentials by an administrator. This takes time and effort; and when access needs to be limited to specific content and not the whole library, it increases from the administrative complexity. Administrators manage all this manually, using spreadsheets, which is time-consuming, costly, and not dynamic enough. This is increasingly difficult, especially with the workforce becoming more mobile. Now imagine if this problem is multiplied by several providers in said Company A’s ecosystem, then the size of the problem starts ballooning. This explains why organizations typically face the predicament of employees attempting to access content for which they do not have allocated licenses, leading to frustrations for everyone, licensing contradictions, delays in enablement, all of which can affect an organization’s overall readiness. TIDWIT can resolve all these issues through automating license management and distribution throughout the organization’s ecosystem, eliminating inefficiencies, while providing the necessary controls and reporting.

Solution

The TIDWIT Ecosystem License Management (ELM) application is a robust solution tailored to address the challenges of content access control and tracking within your organization’s ecosystem. This ELM application empowers content administrators to regulate library access, either by specifying named users or implementing a “first come first serve” approach. TIDWIT allows organizations to automate their existing manual license allocation processes. TIDWIt ELM restricts access to content and courseware, ensuring that only users with assigned licenses can open the content within the ecosystem. The custom message/prompt feature efficiently communicates access denial to non-eligible users, preventing potential frustration, while streamlining the user experience across multiple providers within the ecosystem. Additionally, TIDWIT makes it possible to create license assignment workflows (with manager approval) for users who currently may not have access. This is highly valuable to organizations that do not have clear visibility into how many licenses they may need to purchase, by displaying the license requests and deficiency in their fulfillment.

BENEFITS

The TIDWIT Ecosystem License Management (ELM) application offers a multitude of benefits for organizations grappling with content access management including:

Enabling precise control over access to paid or licensed content
Mitigating the risk of unauthorized usage
Streamlining the process of ensuring that employees with specific licenses can seamlessly access relevant content
Preventing unauthorized attempts proactively, which not only enhances user satisfaction but also safeguards against potential licensing conflicts
Reporting of granted and denied access to allow administrators to gauge access, usage, as well as need for more licenses

The TIDWIT Ecosystem License Management application is yet another valuable tool that TIDWIT can help automate for your ecosystem, which provides increased efficiency, secure control, and better visibility of content and courseware licensing and access.